FÉDÉRATION INTERNATIONALE de PHILATÉLIE

PHILATELIC LITERATURE COMMISSION

Minutes of the Commission Meeting held in Singapore (Marina Mandarin Hotel)
on 1 September 2004 at 1400 hours


  1. WELCOME
    The Chairman, Francis Kiddle, welcomed Delegates, Observers and Guests. He introduced the Secretary - Charles Verge (Canada), Bureau Member - Toke Norby (Denmark) and the FIP Board Member responsible for the Literature Commission - Charles Peterson.
     
  2. REGISTRATION & APPROVAL OF PROXIES
    Delegates and Proxies were duly Registered and APPROVED - refer Item 3 below.
     
  3. ROLL CALL OF DELEGATES

    In attendance 26 Delegates and Proxies:
     Austria - proxy to GermanyReiner Wyszomirski
     ArgentinaDr Eliseo Ruben Otero
     BelgiumJames van der Linden
     Brazil - proxy to ArgentinaDr Eliseo Ruben Otero
     CanadaCharles Verge
     Costa RicaDr Luis Fernando Diaz
     Czech RepublicLumir Brendl
     DenmarkToke Norby
     FinlandRisto-Matti Kauhanen
     GermanyReiner Wyszomirski
     GreeceMichael Tsironis
     Iceland - proxy to NorwayEgil Thomassen
     IndiaVispi Shri Dastur
     Ireland - proxy to U.K.Francis Kiddle
     ItalyDr Wolfgang Hellrigl
     KoreaSeong-Kwon Kim
     NetherlandsBert Goofers
     New ZealandNorman Banfield
     NorwayEgil Thomassen
     PortugalPedro Vaz Pereira
     SingaporeTay Peng Hian
     Slovenia - proxy to Czech Rep.Lumir Brendl
     United KingdomFrancis Kiddle
     United Arab EmiratesAbdullah Khoory
     U.S.A.Danforth Walker
     UruguayMrs Brenda Taube

    China: Mr Liu Jia Wei was unable to attend and was represented by an Observer
     

  4. APPROVAL OF MINUTES OF COMMISSION MEETING AT SEOUL, KOREA, ON 8 SEPTEMBER 2002
    The minutes of the previous meeting of the Literature Commission held at Seoul, Korea, on 8 September 2002 were APPROVED.
     
  5. REPORT TO FIP FOR PERIOD 2002-2004
    The Chairman's Report for the period 2002-2004 is as recorded in the Newsletter 1/04 dated 20 March 2004. This was sent to Delegates and also posted on the Commission's website.
    The Report was APPROVED.
     
  6. LITERATURE COMMISSION NEWSLETTER
    The Chairman reported that for a variety of reasons it had not been possible to produce regular newsletters. He stated that it was the intention to produce two newsletters a year with information about literature. He appealed to Delegates to provide information to be included in it.
     
  7. LITERATURE COMMISSION WEBSITE www.norbyhus.dk/fipliterature.html
    As Webmaster, Toke Norby advised that Newsletter 1/04 listed what was on the website. The files of "Biographies" prepared by Brian Birch (U.K.) were available using Acrobat Reader but the updates still had to be produced as PDF files. He asked Delegates to consider what other information should be added to the website and email either the Chairman or himself.
     
    The Chairman added that the website contained about 1500 pages. Brian Birch was compiling an Index of Cumulative Indexes of Journals which would be made available - this was an important tool when articles were written. The Biographies could be used to search any name and would list the places where the main biographies could be found.
     
    The Commission website was run by Toke Norby at no charge - the Commission was extremely grateful for this.
     
  8. NATIONAL ACTIVITIES 2002-2004
    The following reports were made by Delegates:
    CANADA: October 2005 - national literature exhibition to be held
    - anticipate 150-200 entries
    - includes articles and CD ROMs but not websites
    - any language
    - for details write to the Canadian Federation or Charge Verge email: vergec@sympatico.ca
    NEW ZEALAND: National Literature Exhibition held in June 2003 with 70 entries
    - next exhibition to be held in June 2005
    - open to worldwide entries
    ARGENTINA: FIP Regulations translated into Spanish - 1500 copies
    - FAEF magazine issued twice a year
    - items to come include: 100 page book from the Argentine Federation
    - book 100 Years of the Post Office in Canary Islands
    - books on new FIP rules - for Jury, Commissioners and Expert Group
    DENMARK: nothing published in the past five years but now printing books
    "on demand" with two books in production

    "SINGAPORE 2004" Francis Kiddle advised:
    - Jury: Messrs Tay, Hellrigl and Kiddle
    - 132 entries - quality very high - not one Bronze medal
    - worldwide trend of more good handbooks being produced
    - society journals weaker from judging viewpoint but these are aimed at society members with more personal information rather than learned articles
    - a number of societies do not print their journals - available by email only
    - Chinese literature had grown in stature with 2 Gold medals - one book in 9 volumes - it was good to have China represented on the Bureau.

    LITERATURE COMMISSION MEMBERSHIP: Only 42 countries were represented on the Literature Commission - only half the FIP members.

    WEBSITE COMPETITION: This has had to be abandoned for the reasons that:
    - it takes too much time
    - unless broadband available it takes too long to download
    It had been noted that some websites were not well constructed.
    Charles Peterson added that websites need to be kept fairly simple and that people want criticism on the technical considerations of software rather than the content. A good website depended on the quality of its links.

     
  9. PROPOSALS FOR FUTURE PROJECTS
    These were:
    - a regular newsletter - but this depends on delegates providing information
    - website improvement - always keen to provide more information on the Commission website, e.g. on the Crawford Medal

    GUIDELINES: these need reviewing, especially those for CD ROMS
    - CD ROMS were not accepted for SINGAPORE 2004
    - there were problems of incompatibility with different keyboards
    - CD ROMS were a very important part of philatelic literature
    In reviewing the Guidelines there is a need to consider the question of publications from postal administrations:
    - never accepted in the past
    - difficulty of knowing which are private and which government publications
    - need to take case by case
    - also need to consider publications by other government institutions e.g. museums

    SEPARATE LITERATURE EXHIBITIONS: The matter of holding a separate FIP literature exhibition was raised. In reply the following comments were made:
    - this had been considered in the U.K. but the finance problem could not be overcome so far
    - such an exhibition would have to be joined onto some other event such as a dealers' show
    - in the U.K. it is hoped to link into a U.K. national exhibition
    - finance was easier now that FIP has advised that medals do not now need a gold content
    - Argentina - exhibitions successful on the basis of no entry fee - one copy of book only - no medal, only a certificate - benefit is that the national federation has a library with more books and more journals
    - U.K. and Canada - do not have physical medals

    LANGUAGE OF LITERATURE ENTRIES: It was suggested that there was a need to include in the jury someone from Asia but it was pointed out that with an overall jury of about 40 members at an FIP exhibition, most languages were covered. In the U.S.A. it was normally required that entries should be in English or bi-lingual.
     
  10. ELECTIONS
    [Note - the Bureau elections were held after item 7 but are recorded in the minutes in the order of the original agenda.]
    The results of the elections were:

    Chairman Francis Kiddle (United Kingdom)
    Secretary Norman Banfield (New Zealand)
    Bureau Members FEPA (Europe) Toke Norby (Denmark)
    FIAF (Americas) Osvaldo Giordano (Argentina)
    FIAP (Asia) Jia Wei Liu (China)

    The nomination of Toke Norby (Denmark) for Secretary was withdrawn.
    The nomination of Franz-Karl Lindner (Germany) was withdrawn at the meeting.
    In the election for the FEPA position, Bruno Creato-Selvaggi (Italy) was unsuccessful.
     
  11. ANY OTHER BUSINESS
    No matters were raised under this agenda item.
     

The meeting closed at 1505 hours.